Department Overview

Brighton Students’ Union (BSU) provides representation, support and services to the 18,000 students studying at the University of Brighton, with a mission of Making Student Life Better. The HR team deliver a professional and approachable HR service to our 30 career staff, and 100+ temporary student staff.

Role

To provide confidential administrative support in all aspects of HR, including recruitment, onboarding, training, payroll and record keeping. 

Hours

This role is 21 hours per week. We are flexible to which working days and timings. 

Salary

£16,471.38 (This pro rota of Full time salary of £29,021.00 per annum) 

Main Responsibilities

• Providing confidential administrative support to the HR department. 

• Acting as the first point of contact for all HR Database queries.

• Updating the HR Databases and developing the functions in order to meet the needs of the business. 

• Dealing with recruitment campaigns (online and face to face), including advertising, arranging interviews, coordinating interviews, booking facilities (where applicable), sending out response emails, drawing up recruitment metrics, etc. 

• Liaising with payroll in relation to staff pay, new starters, leavers, etc .

• Dealing with general HR enquiries and escalating to Line Manager when appropriate. 

• Work in conjunction with the Office Coordinator in relation to IT, H&S, new starters, leavers, changes, Staff Cards, etc .

• Promoting the EAP service and other benefits .

• Full facilitation of HR related meetings eg Union meetings, disciplinaries, grievances, etc, including booking of facilities, drawing up agendas, preparing accurate and timely minutes, and following up on action points. 

• Keeping an accurate record of HR related activities such as probations, review meetings, salary information, etc. 

• Liaising and assisting the Office Coordinator with organising staff events such as away days, training, and staff parties.  

• Undertaking research and miscellaneous project work as and when required eg drawing up of policies, sourcing suitable external facilitators, etc. 

• Overseeing the training matrix for all staff ensuring compliance.

• Assisting with regular audits for HR and Finance department.

Communication

• Regular detailed communication e.g. explaining complex information, highly confidential data, supplier negotiation.

• Establish and maintain strong partnerships with relevant University departments and external partners.

• Train and support elected officers with their support responsibilities.

• Conducting onboarding checks to include Right to Work and DBS applications.

Decision Making

• Making independent operational decisions on a daily basis.

Budget Management

• No budget responsibility, other than small project funding as directed by Line Manager.

General Duties

• Conduct yourself in a manner which adheres to the values of BSU at all times, displaying high standards of professionalism and service.

• Adhere to all BSU policies and procedures.

• Fully participate in your induction, personal and team development opportunities.

• Assist in key events and activities throughout the year e.g. open days, Freshers’ week and Elections as required, some of which might fall outside of usual working hours.

• Undertake any other duties as may reasonably be expected given the qualifications and experience required for the role.

Location

This role will primarily be based at the Moulsecoomb Campus, with regular travel to other campus locations as required in the provision of the duties for the role.

Person Specification

Post

Hr Co-ordinator

Location

Moulsecoomb Campus

Knowledge

Working in an HR environment in a similar role

Working with and maintaining HR Databases

Dealing with all aspects of meeting facilitation – including taking, preparing, and distributing of minutes

Conducting Right to Work checks and DBS applications

An understanding of GDPR and how it affects the work of an HR department

Dealing with highly sensitive and confidential information

Skills

Excellent written and verbal communication skills

Ability to prioritise a high volume of work and wide range of tasks

Maintain high levels of discretion and confidentiality

Excellent organisational skills

Confident user of Microsoft Office applications, Adobe and other relevant software packages

An assertive but diplomatic and sensitive approach to dealing with people from all areas of the community

The ability to learn/absorb knowledge quickly and retain information

Attention to detail

Personal Qualities

High levels of enthusiasm, self-motivation, and initiative

Committed to providing an excellent service to our staff and students

Inclusive (BSU Value)

Supportive (BSU Value)

Authentic (BSU Value)

If you have any questions regarding the Union or the role, or there are any adjustments we can make to any stage of our recruitment process which would assist you in submitting the best application that you can, please do get in touch. You can email us at BSUHumanResources@brighton.ac.uk and we will respond to you as soon as we can.